Privacy Notice

Last updated: 09/09/2026

SEND Workflow Studio respects your privacy and is committed to protecting any personal information you share through this website.

This privacy notice explains what information is collected, how it is used, and what rights you have.

Who we are

SEND Workflow Studio provides Excel-based workflow systems, assessment tools, reporting resources and implementation support for SEND and specialist education settings.

For the purposes of data protection law, SEND Workflow Studio is the controller of the personal information you provide through this website.

Contact: admin@sendworkflowstudio.co.uk

What information we collect

If you complete an enquiry form or contact SEND Workflow Studio through this website, we may collect:

  • your name

  • your email address

  • your organisation or setting name

  • any information you choose to include in your message

We may also collect basic website usage and analytics information through Squarespace.

How we use your information

We use the information you provide to:

  • respond to your enquiry

  • arrange a conversation or demo

  • understand which systems or resources may be relevant to your setting

  • provide information about SEND Workflow Studio services

  • keep a record of communication where needed

We will not sell your personal information.

Lawful basis for using your information

Our lawful basis for using enquiry information is usually legitimate interests. This means we have a legitimate reason to process your information in order to respond to enquiries and provide information about our services.

If a service is later agreed, some information may be processed because it is necessary to take steps before entering into a contract or to provide the agreed service.

Who your information may be shared with

Your information may be processed by trusted service providers used to run the website and manage communication, such as:

  • Squarespace, which hosts the website and enquiry form

  • Microsoft 365, used to receive and respond to enquiries

  • Squarespace, used to host the website, process enquiry forms and provide website analytics

We do not share your information with any third parties for their own marketing purposes.

How long we keep your information

We will keep enquiry information only for as long as needed to respond to your enquiry and manage any follow-up communication.

If no service is agreed, enquiry information will usually be deleted after 12 months, unless there is a clear reason to keep it for longer.

If a service is agreed, relevant information may be kept for business, contractual, tax or record-keeping purposes.

Cookies and analytics

This website may use cookies or similar technologies to help the website function and to understand how visitors use the site.

If analytics or non-essential cookies are enabled, visitors will be given information about these cookies and, where required, asked for consent.

Your rights

Under data protection law, you may have rights including the right to:

  • ask for a copy of the personal information held about you

  • ask for inaccurate information to be corrected

  • ask for your information to be deleted in some circumstances

  • object to or restrict certain types of processing

  • complain to the Information Commissioner’s Office if you are unhappy with how your information is handled

Contact

To ask about this privacy notice or how your information is used, contact:

admin@sendworkflowstudio.co.uk

You can also contact the Information Commissioner’s Office at ico.org.uk if you have concerns about how your personal information is handled.